8 Essential Business Travel Tips

Business travel has changed a lot over the last few years, and evolved pass the business suit and briefcase stereotype. The nature of travel itself has changed, and so has the nature of the marketplace. However, a lot tend to dread business travel and travel in general due to many reasons. But it doesn’t have to be that way; there are plenty of ways that you can facilitate business travel and make it easier on you and your staff.

A passport and suitcase ready for travel

Here are a few business travel tips you can follow on your next trip.

Check Regional

If you usually fly national, then you should definitely check out regional carriers and what they have to offer. Not only do they often have competitive prices, they also offer much more bang for your buck.

Airlines like Porter, for instance, offer less crowded flights with much more space and some of the luxuries of business class on standard bookings. They serve most of the East Coast and parts of the US South East and Midwest. They offer great flights to Toronto as well, so if you need to book a flight to Toronto anytime soon, this could be a great way to cut down on flying costs without sacrificing comfort.

Pack Right

Packing is probably one of the most important and tenuous parts of going on a business trip. But there are a few things that you can do to make sure that you get it right the first time around.

An airplane flying high in the sky

First, make sure that you pack as light as possible. This may seem counterintuitive, but you’ll soon find out that you don’t need to bring as much as you think you do. Ideally, you should be able to fit everything in a carry-on bag. This way you’ll be able to get through lines faster and won’t have to carry a huge bag around in a city you’re not familiar with.

Another thing you could do is to have a separate set of toiletries and essentials especially for travel, and pre-pack a suitcase so you’re always ready to go. This way, you won’t have to worry about missing a toothbrush or charger midway through the flight. Having all of these things prepacked will relieve a lot of stress and allow you to get through packing much faster.

Make sure that you pack both casual and business clothing. If you don’t want your dress shirt or blouse to get wrinkled, consider using some of those plastic bags you get at your dry cleaners. And think twice about wearing business clothes on your flight. We advise that you wear something you feel comfortable in first and foremost, as you may have trouble getting some shut eye on your flight all suited up.

Speaking of getting some shut eye, we also suggest that you bring sleep aids as well. Being well rested is important when on a business trip, so you have to take advantage of every chance that you can get. Try to find space for a small travel pillow, an eye mask, and headphones.

When packing, you also have to take security protocols into consideration. This is why you should make sure that your electronic devices and liquids are easily accessible at all times. Also make sure that you invest in good luggage with multiple departments that will allow you to keep things separated.

Also, make sure to make things as easy as possible for security by wearing things that will be easy to check. For instance, instead of wearing regular shoes, you could opt for a comfortable pair of slip-ons that you’ll be able to take on and off quickly.

Consider Booking a Serviced Apartment

Serviced apartments are perfect for business travel for a variety of reasons. First of all, there’s the space. If you’re travelling with a team and want as much freedom as possible while being able to regroup at a moment’s notice, then going with a serviced apartment is the way to go. People will be able to work in isolation if they need more concentration, or you could work together on briefings or presentations.

A smart modern apartment

Getting a serviced apartment will also cost you much less than booking separate rooms, and you’ll get a much better space. You’ll get all the comforts of a regular apartments, plus the service and luxury of a hotel. Not only that, but you also won’t have to spend money on expensive hotel food and refreshments. You’ll be able to cook your own food in most cases, which will allow you to save money. You’ll also be able to invite clients or partners for dinner as well.

And if you want to entertain clients, or call them over for a meeting, you can do this too. Not only will it be more convenient than a hotel room, but it is much more professional as well.

Take Advantage of Rewards

Getting a good business credit card with rewards is also essential if you want to get all the perks and facilitate travel. Some will offer access to airport lounges, free food, and deals with certain providers.

You could use your credit cards on all your business-related expenses in order to get the rewards faster. This is also a great way to keep a close eye on your finances. However, don’t make the mistake of not checking the other terms of the cards as some have ridiculously high fees that negate any type of reward you’re getting.

Get a Nexus Pass

Going through airport security is one of the worst parts of business travel, but there are ways that you can make things easier. One way would be to apply for a Nexus pass. These will allow you to get pre-approved and across the border much easier. You can also bypass regular lines if you have a premium or gold membership with an airline alliance, like Aeroplan or Star Alliance.

A hotel room

Be Loyal

If you can, always try to fly with the same airline, visit the same establishments, and book with the same accommodation provider. This will give you the chance to get elite status and get some extra perks. Being a regular with an airline could give you tons of extras, such as check in luggage, access to VIP lounges, or even preferential seating on planes.

Invest in a GPS

Lost luggage on business trips is one of the worst things that can happen, so you should do everything in your power to make sure it doesn’t. Just investing in a GPS luggage tracker could be a great way to prevent it. You’ll be able to track your luggage in real time and notify the airlines when something isn’t right. They’ll also help you retrieve luggage that may have been stolen.

Book on Holidays

If you hate crowds, then you should consider booking during holidays like Christmas for instance. Air travel is usually very low on these periods, so if you’re not big on Christmas celebrations or don’t celebrate it for any reason, this is a great opportunity to speed through lines and get extra room. However, don’t make the mistake of booking last minute as then the prices will hike.

Business travel can be stressful, but it is an increasingly important part of business. By following these few tips, you’ll be able to make the whole experience much smoother and be able to focus on what matters.

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